To add or edit a group or course in DDtrac go to the "Administer Site" tab in DDtrac (this tab is only visible to users with administrative privileges for DDtrac). and choose "Manage Groups" under the "Manage Organization" sub-menu.

• An administrator for a school district will see a screen like the one below showing links to pages for each group/course in the district. An administrator for a single school will only see the groups/courses for their school:

{Clicking} a link for one of the Groups OR {Clicking} the "Add a New Group/Course" button will bring-up a screen similar to the one below.  The following information is needed for each group to be entered in DDtrac. Items with * are required fields.

• GroupID:  A school specific id for the group - this is not necessary for DDtrac and is included to facilitate school record keeping. The group will automatically be assigned a second arbitrary id for tracking purposes within DDtrac.
• Group Name*: This name will be displayed on data collection screens and will be used to select the group on the DDtrac home page. 
• Site*:  Every group must be assigned to a site.
• Instructor: The person responsible for managing and/or for leading instruction of a particular group.
• Grade Level: Groups can have grade levels of PK, K, 1, 2, 3, ... as well as be designated as Transition (TR) or Ungraded (UG).
• Period: Designates the time of day that a group meets
  
• Days: Designates the days of  the week that the group meets
  
• Term: Designates the term that the group meets, can be Fall, Spring, Summer, Term 1, 2, 3, ... or be designated as Continuous (not assigned to a specific term).
  
• Year?: Designates the year that the group was started
  
• Start Date: Designates the start date for the group (useful if the start date does not correspond to the start date for a specific term).
  
• End Date?: Designates the date the group stops meting (useful if the end date does not correspond to the end date for a specific term).
• Active: Whether or not the group is currently meeting.

The administrator should:

1. {Enter} the group's name. This will be displayed on the data entry pages, goals and reports.
2. {Enter} the group's id at the school - this is not necessary as the group ID is included to facilitate school record keeping. The group will automatically be assigned a second arbitrary id for tracking purposes within DDtrac.
3. {Select} the site the group is for. Every group must be assigned to a site.
4. You can {Select} the DDtrac user that is the instructor for the group (optional). This instructor should also be assigned "Edit" permission for the group under the "Users" tab, , see Group Users.
5. You can {Select} the grade level for the group (optional).
6. You can {Select} the period that the group meets.
7. You can {Select} the term and {Enter} the year? that the group meets (or designate that the group is Continuous]).
8. You can {Enter} the start date and the end date? for the group and whether or not the group is currently actively meeting.
9. {Click} the "Update Group Info" button to save your changes.