DDtrac allows the download of a variety of organization data in a comma delimited files. This allows a school to download DDtrac data into any district database that can accept an Excel file. Organization data can only be downloaded by someone with administrative privileges for DDtrac.

To use data download to download organization data:

1. Open the "Administer Site" tab from the main DDtrac menu and {Select} "Download Organiz. Data" from the "Manage Data" menu.
   
2. {Select} the type of data you want to download.
3. {Click} the "Download File" button to begin downloading the comma delimited file.
   
   
   - Organization Data Download Selection Form -

You should be prompted to either "Open" or "Save" the file.

1. Choose "Save" the file will be saved as a "csv" file (a comma delimited file). 
2. Browse to where you saved the file and double {Click} on it to open it.
   • It should open automatically in Excel.
   • If it does not you can close the file and Open Excel, choose "Open File" and then in the File selection window indicate you want to open a .csv file.
3. Once the file is open you can edit the data, create charts or perform any activity you can normally do in Excel.
4. When saving your changes (e.g. if you made a chart) choose "Save As" a .xls file so your changes will be saved in standard Excel format.

The pages below provide information on the structure of these files for each type of data download:

• Export Sites (e.g. all schools in a school district)
  
• Export Students
• Export Users
• Export Groups
• Export Standard Assessments

Data download requires a district data manager who can then import the data into the district's database.